Boy Scout Troop 604
A tour permit is important for two reasons: 1) it informs BSA (Ventura County Council) of you outing plans and, 2) is provides BSA insurance if something happens. It is also a good check-step to make sure all proper adult training exists. Tour Permits are needed for any outing EXCEPT a patrol meeting OR regularly scheduled meeting at the Church (i.e. Troop and PLC meetings).
The easiest way to get the permit is to work through the Troop’s Tour Permit Coordinator. If you don’t know who this is, check with the Committee Chairman or Scoutmaster. You will need to provide the Tour Permit Coordinator with the number of Scouts, adult leaders (2), and drivers. You will also need the dates and location of your outing. All the other information the coordinator gets from the TroopMaster database. After he has all the information, he fills out the computer template and faxes it to the council office. You should receive the tour permit in the mail 3-4 days later.
The other way is to fill out the Tour Permit form yourself and either submit it online, fax it, mail it or drop it off at the Scout House yourself.
Be sure to give yourself adequate time to get this processed. Doing it the week of the trip is too late and the only way you’ll be successful is to fill out the form by hand and deliver it in person to the Scout House. If you don’t have all the final details (number of Scouts or who’s driving), estimate. Put in more Scouts than you think you’ll have. Put the drivers you know of along with extra drivers (parents of the Scouts going).
You need to carry the portion of the form they return to you with you on your outing.
How To Plan a Camping or Backpacking Trip